2018 Q1 - Winter Meeting

Meeting Details

• When: February 21, 2018 12:00 PM

• Where: 7350 E. 29th Ave, Third Floor

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER B. Fennelly, Verbal

• Additions to the Agenda

• Introductions - New Delegates

APPROVAL OF MINUTES B. Fennelly, Attached

• Minutes of the November 15th, 2017 meeting

FINANCIAL REPORT K. Burnett, Attached

• Approved 2018 Community Budget

• Statement of Activities Jan - December 2017

• Past Due Accounts as of December 31, 2017

OPEN MEMBERS FORUM / DEVELOPER UPDATES B. Fennelly, Verbal

GOVERNANCE K. Burnett, Attached

• Appointment of Officers

• Committee Assignments

• Compliance Committee (5)

• Design Review Committee (5)

• CIF Board Nominations (2)

MANAGEMENT REPORT Staff, Attached & Verbal

• Aquatics

• Aquatics Guide

• Swim Team/Lesson Registration

• Seasonal Staff Recruitment

• Programming

• Summer Cultural Programs

• MCA CUBE

• Event Sponsorships

• Parks & Facilities

• Mint Restrooms

• Maverick / Runway 35 Shade Structures

• 26th Ave Park - Baseball Fields

• Beeler Park Fountain (Summer 2018)

• Administration

• 2018 Community Guide

• 2018 Staffing Plan

• MCA Office Plan

MCA MEETING SCHEDULE K.Burnett, Verbal 

• March 15 - Delegate Forum

• April 19 - Delegate Forum

• May 17 - Executive Board Meeting

ADJOURN Verbal

2018 Q2 - Spring Meeting

Meeting Details

• When: May 16, 2018 12:00 PM

• Where: 7350 E. 29th Ave, Third Floor

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER D. Elkind, Verbal

• Additions to the Agenda

• Determination of Quorum

APPROVAL OF MINUTES D. Elkind, Attached 

• Minutes of the February 21, 2018 Meeting

Action Item "Approval of Minutes"

FINANCIAL REPORT K. Burnett, Attached 

• MCA Financial Statements Jan - Mar 2018

• Past Due Accounts as of March 31, 2018

• Audit and 990 Update

Action Item "Approval of Financials"

MEMBER FORUM Public, Verbal

GOVERNANCE K.Burnett, Attached

• Compliance Committee Covenant & Rule Enforcement -Section 7.5 (Covenant to Maintain Home) -Section 7.6 (Covenant to Maintain Landscaping)

• Design Review Additions. -Alley Modifications (installations) 

Action Item "Approval of DRB Language"

RESERVE FUND PROJECTS K.Burnett, Verbal

• Trees, Alleys, Sidewalks and Trails

IMPROVEMENT FUND PROJECTS K.Burnett, Verbal

• Northfield Admin Offices

• Pool Facilities

• Aurora Park

• Maintenance Yard

MANAGEMENT REPORTS STAFF Verbal & Attached

• Pools & Aquatics

• Programs & Events

• Stormwater & Mosquito Management

 UPCOMING MEETING SCHEDULE D. Elkind, Attached

• June 20 - Delegates Forum

• July 18 - Delegate Forum

• August 15 - Executive Board Meeting

ADJOURNMENT

2018 Q3 - Fall Meeting

Meeting Details

• When: August 15, 2018 12:00 PM

• Where: 7350 E. 29th Ave, Third Floor

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER D.Elkind, Verbal

• Additions to the Agenda

APPROVAL OF MINUTES D.Elkind, Attached

• Minutes of May 16, 2018

OPEN MEMBER FORUM / PUBLIC COMMENT D.Elkind, Verbal

FOREST CITY DEVELOPMENT UPDATES B.Fennelly, F.Hancock, Verbal

AUDIT J.Moore C.P.A,. Attached

• Auditors Letter

• 2017 Draft Audit Report

• 2017 Form 990

FINANCIAL REPORT K.Burnett, Attached

• Published Financials Jan-Jun 2018

• Past Due Accounts - as of June 2018

GOVERNANCE Attached

• BOARD SEAT 2019-2021

• CIF BOARD SEAT NOMINATION

• 2018 ANNUAL MEETING UPDATE

• 2019 BUDGETING PROCESS

OPERATIONAL UPDATES Depending on time, staff will be prepared to answer Board and Delegate questions, Attached & Verbal

• Pools & Aquatics

• Programs & Events

• Parks & Facilities

• Violations & Compliance

• Mosquito Control Report-June

• Mosquito Control Report-July

MEETING SCHEDULE K.Burnett, Verbal

• September / Delegate Forum - Annual Meeting Prep

• October / Delegate Forum - Budget Presentation

• November / Annual Members Meeting & Delegate Election - Community-wide Budget Presentation MCA Updates

• November / Annual Meeting of the Executive Board & Community Delegates - Budget Adoption & Elect MCA Board Seat #1 (2019-2021)

• December - If needed.

2018 Q4 - Annual Meeting of District Delegates & Executive Board

Meeting Details

• When: November 28, 2018 12:00 PM

• Where: 7350 E. 29th Ave, Third Floor

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER D.Elkind, Attached

MEMBER COMMENTS D.Elkind, Verbal

EXECUTIVE BOARD MEETING MINUTES & FINANCIALS K.Burnett, Attached

• Summer Meeting (8/15/2018)

• Current Financials (9/30/2018)

GOVERNANCE K.Burnett, Attached

• Annual Members Meeting

• Certified Election Results

• Balloting will be open till 12/20/2018 for District 9

• Board Seat (2019-2021)

• CIF Board Seat

REPORTS & UPDATES K.Burnett, Attached

• Stapleton Community Name Referendum

2019 BUDGET PRESENTATION K.Burnett, Attached

• Estimated Year End Financials

• 2019 Draft Assessment Schedule

• 2019 Draft Budget - Summary Page

• 2019 Draft Budget Book

UPCOMING MEETINGS K.Burnett, Attached

• Community Delegate Forum (12/19 Noon)

• Executive Board (2/21/2019 Noon)

EXECUTIVE SESSION D.Elkind, If Necessary

2018 Annual Members Meeting & Delegate Election

Meeting Details

• When: November 14, 2018 6:30 PM

• Where: 8371 E. Northfield Blvd (the CUBE)

• Presentation Deck (PDF)

Agenda

CALL TO ORDER K. Burnett, Attached

• Notice of Annual Members Meeting

• Roll Call of Members by District

HISTORY, MISSION & PURPOSE K. Burnett, Attached 

• WHAT WE DO

• Parks, Pools & Programming

• Public Works

• Community Investment Fund

• Community Identity

• 2018 AMM PowerPoint

DELEGATE ELECTION K.Burnett, Attached

• Delegate District Map

• Delegate Bios

• District 1 Ballot

• District 2 Ballot

• District 3 Ballot

• District 4 Ballot

• District 5 Ballot

• District 6 Ballot

• District 7 Ballot

• District 8 Ballot

• District 9 Ballot

• District 10 Ballot

BUDGET PRESENTATION K. Burnett, Attached

• Draft Assessment Schedule

• Draft Budget - Summary Page

• 2019 Budget Book

UPCOMING MEETINGS K. Burnett

• Nov 28th (noon) - Annual Meeting of the Executive Board & District Delegates

• Dec 19th (noon) - Community Delegate Forum