2017 Q1 - Winter Meeting

Meeting Details

• When: February 15, 2017 12:00 PM

• Where: 7350 E. 29th Ave, Third Floor

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER T.Jones, Verbal 

• Additions to the Agenda

• Introductions - New Delegates

APPROVAL OF MINUTES T.Jones, Attached

• Minutes of the November 16th, 2016 meeting

 FINANCIAL REPORT K. Burnett, Attached

• Approved 2017 Community Budget

• Statement of Activities Jan - December 2016

• Community Improvement Fund Balance

• Past Due Accounts as of December 31, 2016

OPEN MEMBERS FORUM T.Jones, Verbal

GOVERNANCE K. Burnett Attached

• DORA - Regulatory Agency Updates

• Stapleton MCA By-laws

• MCA Board of Directors

• Appointment of Officers

• Committee Assignments

• Compliance Committee (7)

• Design Review Committee (6)

MANAGEMENT REPORT Staff, Attached & Verbal

• Administration

• 2017 Community Guide

• 2017 Staffing Plan

• Aquatics

• 2016 Aquatics Guide

• Swim Team/Lesson Registration

• Seasonal Staff Recruitment

• Programming

• MCA CUBE

• Event Sponsorships

• Summer Cultural Programs

• Community Gardens

• Parks & Facilities

• Founders Green Restrooms

• 26th Ave Park

• Beeler Park Fountain

• Mosquito Control

MCA MEETING SCHEDULE T.Jones, Verbal

• March 15 - Delegate Forum

• April 19 - Delegate Forum

• May 17 - Executive Board Meeting

ADJOURN T.Jones, Verbal

2017 Q2 - Spring Meeting

Meeting Details

• When: May 17, 2017 12:00 PM

• Where: 7350 E. 29th Ave, Third Floor

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER B.Fennelly,Verbal

• Additions to the Agenda

• Determination of Quorum

APPROVAL OF MINUTES B. Fennelly, Attached

• Minutes of the February 15, 2017 Meeting

Action Item "Approval of Minutes"

FINANCIAL REPORT K. Burnett, Attached

• MCA Financial Statements Jan - Mar 2017

• Past Due Accounts as of March 31, 2017

• Audit and 990 Update

Action Item "Approval of Financials"

MEMBER FORUM Public, Verbal

GOVERNANCE K.Burnett Verbal

• Compliance Committee Covenant & Rule Enforcement -Section 7.5 (Covenant to Maintain Home) -Section 7.6 (Covenant to Maintain Landscaping) -Alley Policies (Parking and installations) -Park Policies (Use Permits & Property)

RESERVE FUND PROJECTS K.Burnett, Verbal

• Tree Replacements

• Alley Replacements

IMPROVEMENT FUND PROJECTS K.Burnett, Verbal

• Maverick Shade

• Runway 35 Shade

• Maintenance Facility

MANAGEMENT REPORTS Staff Verbal & Attached

• Pools & Aquatics

• Programs & Events

• Parks & Facilities

• Mosquito Management

UPCOMING MEETING SCHEDULE B.Fennelly, Attached

• June 21 - Delegates Forum

• July 19 - Delegate Forum

• August 16 - Executive Board Meeting

ADJOURNMENT

2017 Q3 - Fall Meeting

Meeting Details

• When: August 16, 2017 12:00 PM

• Where: 7350 E. 29th Ave, Third Floor

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER B.Fennelly, Verbal

• Additions to the Agenda

APPROVAL OF MINUTES B.Fennelly, Attached

• Minutes of May 17, 2017

OPEN MEMBER FORUM / PUBLIC COMMENT / DEVELOPMENT UPDATES B.Fennelly, Verbal

FINANCIAL REPORT K.Burnett, Attached

• Published Financials Jan-Jun 2017

• Past Due Accounts - as of June 2017

AUDIT J.Moore C.P.A. Attached

• Auditors Letter

• 2016 Draft Audit Report

• 2016 Form 990

MCA TRANSITION D. Firmin Hindman Sanchez, Attached 

• Process & Timeline

MCA UPDATES Depending on time, staff will be prepared to answer Board and Delegate questions, Attached & Verbal

• Pools & Aquatics

• Programs & Events

• Parks & Facilities

• Mosquito Control Report

• 2018 Budgeting Process

 MEETING SCHEDULE K.Burnett, Verbal

• September / Delegate Forum - Budget Discussion

• October / Delegate Forum - Budget Presentation

• November / Annual Members Meeting & Delegate Election - Community-wide Budget Presentation

• November / Annual Meeting of the Executive Board & Community Delegates - Budget Adoption

• December / Community Delegate meeting to elect MCA Board Seat #3 (2018-2020)

2017 Q4 - Annual Meeting of District Delegates & Executive Board

Meeting Details

• When: November 15, 2017 12:00 PM

• Where: 7350 E. 29th Ave, Third Floor

• Meeting Minutes (PDF)

Agenda

CALL TO ORDER B. Fennelly, Attached

PUBLIC COMMENT B.Fennelly, Verbal

EXECUTIVE BOARD MEETING MINUTES K.Burnett Attached

• Summer Meeting (Aug 16, 2017)

GOVERNANCE K.Burnett 

• Notice of Annual Members Meeting

• Board Seat (2018-2020)

CURRENT FINANCIALS K. Burnett Attached

• Current Financials (9/30/2017)

• Estimated Year End Financials

REPORTS & UPDATES K. Burnett, Attached 

• Stapleton Name

• Filing 54 Pool Update

2017 BUDGET PRESENTATION K. Burnett, Attached

• 2018 Draft Assessment Schedule

• 2018 Draft Budget - Summary Page

• 2018 Draft Budget Book

2017 DELEGATE ELECTION K. Burnett, Attached 

• Delegate District Map

• Delegate Bios

• 2018 Contested Seats (Balloting will open 11/17 - 12/17)

UPCOMING MEETINGS K. Burnett

• Community Delegate Forum (12/20 Noon)

• Executive Board (2/21/2018 Noon)

2017 Annual Members Meeting & Delegate Election

Meeting Details

• When: November 8, 2017 6:30 PM

• Where: 8371 E. Northfield Blvd (the CUBE)

• Presentation Deck (PDF)

Agenda

CALL TO ORDER K. Burnett, Attached

• Notice of Annual Members Meeting

EXECUTIVE BOARD MEETING MINUTES K. Burnett, Attached

• Winter Meeting - February

• Spring Meeting - May

• Summer Meeting - August

GOVERNANCE & OPERATIONS K. Burnett, Attached

• MCA Mission & History

• MCA Maintenance Map

• Estimated Year End Financials

BUDGET PRESENTATION K. Burnett, Attached

• Draft Assessment Schedule

• Draft Budget - Summary Page

• Draft Budget Book

DELEGATE ELECTION K. Burnett, Attached

• Delegate District Map

• Delegate Bios

• Mail In Ballot & Nominating Form

• E-Ballot & E-Nominating Form

• Contested Seats (Balloting will open November 17th @ 5pm)

UPCOMING MEETINGS K. Burnett

• Nov 15th (noon) - Annual meeting of the Executive Board & Community Delegates

• Dec 20th (noon) - Community Delegate Forum